A resignation announcement email is sent to employees when one employee is leaving the organization. It is a way to formally announce the departing of a fellow employee to the other employers, so that the new changes in the company can be explained. Thus, the email is used as an opportunity to highlight the departing employee’s achievements and also to emphasize on the changes and new developments that will be made in the company.


The email has to be informal, sincere, and personal, but without being flowery. It requires pleasant comments about the employees personality traits, their contribution to your company, and then the pending future plans for the remaining staff members.


Here is a sample on how to write a resignation announcement email to your staff:




Subject: Resignation Announcement of Employee


Dear employees,


With deep regret, I must announce to you all the resignation of Matthew Hendricks from the staff team of the HR department, on April 8th, 2017.


Hendricks joined the XXX Organization in 2008, as a Junior Officer in the HR department, and worked diligently to reach the position of Senior Executive. He has been a great asset to our company, and a friend to all of us in these years.


On behalf of the entire team of our company, we wish him the best of luck, and we will stage a farewell party for our dear co-worker on April 6th, 2017, in the Conference Room. I humbly request all employees to attend the party to give a toast to one of our dearest and great employee.




Henry Carter

Head Manager

XXX Organization