Writing a business meeting email invitation can be a lot different from the normal emails which you may send to your friends, colleagues and even employees. There are some proper rules and regulations which you have to keep in mind, considering the fact that a business meeting is always a formal venture.

This article is going to focus upon how to write a business email invitation.

Be Formal: This is the foremost requirement of any business email. When you invite someone for a meeting, do so in a formal manner.

Start with Proper Salutations: Instead of addressing the person with his first name, start your email with a proper salutation. You can always go with “Dear Sir” or “Dear Madam.”  If you really want to use the name of the person, always add a Mr. Miss or Ms before it.

Be Concise: Your email should be concise and to the point. Your invitation should be conveyed promptly but in a professional manner. You can generally ask how the other person is doing, as it is a curtsey. However, you need to get straight to the point.

Ask for suitability: It is very important not to sound too bossy. You are inviting a person for a business meeting, so do give him a few options for day and time of meeting.


Polite Ending: Once you are done with the body of the invitation email, end it by writing “Sincerely” along with your name. It gives a good impression to the other person. Also, don’t forget to add your official phone number, email address and your firm’s address below your name.